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Privacy policy

The Weir Charitable Trust (“we / us / our”) control and operate this website (“Site”). We are committed to protecting the privacy of each user (“you / your”) of our Site. The following Privacy Policy, together with our  Terms of Use and Cookie Policy, set out the bases upon which any data or information that you provide to us or which we collect from you on our Site may be processed and used by us.

By using our Site, you confirm that you accept our Privacy Policy. If you do not agree to our Privacy Policy, you must not use our Site.

The “Contact Us” enquiry form found on our Site gives you the opportunity to supply us with information about you including your name, e-mail address, telephone number, type of enquiry and details of your request.

Should you choose to complete and send this form to us, we may use the information given by you:

  • to contact you with information on our business, the services which we offer and, if we deem appropriate, to assist you with your enquiry; and
  • for internal record keeping and internal audit purposes.

This information will be stored on our secure server and may be deleted, at our option, once we have received and processed the enquiry form.

You warrant that all information supplied by you is accurate, up to date and complete. If you believe that the information given by you is incorrect, incomplete or has changed in any way, please contact us as soon as possible using the contact details noted below.

Every time you visit our Site, information may automatically be collected about you. This may include technical information in respect of the Internet protocol (IP) address which you have used to connect your computer to the Internet, the browser type and version, time zone setting, browser plug-in types and versions, operating system and platform used by you to use our Site. This may also include information about your visit, including information about the full Uniform Resource Locators (URL) clickstream to, through and from our Site (including date and time), page response times, download errors, length of visits to certain pages, and methods used to browse away from a webpage.

Such information may then be used by us:

  • to administer our Site and for internal operations, including for troubleshooting, data analysis, testing, research and statistical purposes;
  • to improve our Site and ensure that the content on it is presented in the most effective manner;
  • as part of our efforts to keep our Site safe and secure; and
  • for internal record keeping and internal audit purposes.

We may share such information collected about you with selected third parties who deal with the operation, optimisation and improvement of our Site. This may include:

  • a contractor / sub-contractor / business appointed by us to deal with the design, running, operation and maintenance of our Site; and
  • an analytics and search engine provider, such as Google, who provide support to improve and optimise our Site.

Our Site uses cookies to distinguish you from other users of our Site. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy.

Except where stated otherwise, we will not sell, distribute, lease or otherwise make your information available to third parties in any way whatsoever unless we:

have your permission to do so;
are required by law to do so; or
are doing so to enforce our Terms of Use.

Unfortunately, the transmission of information via the internet is not completely secure. We will, however, take reasonable and appropriate technical measures to prevent unauthorised access to or disclosure of your information.

Your transmission of any information on or through our Site is, however, completely at your own risk. As such, we shall have no liability for disclosure of any of your information which arises due to an error in transmission or the fraudulent or negligent or other illegal acts of a third party, for example hacking.

For the avoidance of doubt, we will not transfer your information to a country outside the European Economic Area without your prior consent and without our having assessed whether your information will be adequately protected in such country.

Where our Site contains links to other websites and / or resources provided by third parties, please note that we do not have any control over the contents of such websites or resources. These websites and resources will not be covered by this Privacy Policy and different terms will apply. We are not responsible or liable for any direct, indirect or consequential loss or damage which you or any other party may suffer should you provide any information whilst visiting these websites or resources.

You can request details of the information which we hold about you under the Data Protection Act 1998. Please contact us using the contact details noted below to request such details.

Should you wish us to remove any information held by us about you then please contact us using the contact details noted below.

We reserve the right to make changes to this Privacy Policy at any time. Any such changes will be posted on this webpage. Please check this webpage frequently to ensure that you are happy with any such changes. You will be bound by terms contained in the Privacy Policy which is in force at the time when you visit our Site.

You can contact us in any of the following ways:

Mail: Unit 201, Ettrick Riverside, Dunsdale Road, Selkirk, TD7 5EB
Telephone: 01750 505262
Online: Get in touch form

Application Submission

By submitting an application you are giving the Weir Charitable Trust consent to hold and use personal data to assess and administer any subsequent award.

The Trust will only collect personal information provided by you in the application form.   If you are submitting an application on behalf of the organisation you must have the consent of the named individual beforehand.

For successful applications, additional contact names will be requested to process the award.  Again, you must have the consent of these individuals beforehand.

The Trust will only process your information where it is necessary for our own legitimate interests, in accordance with Article 6(1) (f) lawful basis for processing personal data (under the General Data Protection Regulation or GDPR).

Specifically, we may use your information to:

  • Contact you about your application
  • Contact you about the payment of an award
  • Contact you about the progress of any award or project funded by the Trust as part of our monitoring procedures to arrange a follow-up visit
  • Contact you at the end of the award to complete an evaluation report and provide evidence of expenditure.

The Trust will not share or disclose any of your personal data to third parties except when we have your permission or if we are legally required to do so, or when we appoint data processors to provide services for us.

The Trust will store all personal data and information on secure IT systems and servers and will hold your personal data in accordance with our Retention of Trust Documents schedule.

If you would like to know what information the Trust holds about you, you may submit a request to us by us. Individuals have the following rights under GDPR:

  • The right to be informed
  • The right of access
  • The right of rectification
  • The right to erase
  • The right to restrict processing
  • The right to data portability
  • The right to object

The Trust will use reasonable efforts to supply, correct or delete personal information on your records within one month as required by law.

Application Closing Dates

Late Applications Will Not Be Considered

Tuesday 28th February 2023 at 5pm

(Outcomes advised end May 2023)

Thursday 31st August 2023 at 5pm

(Outcomes advised end November 2023)